Malaysia E-Invoicing Services:
Simple, Affordable, Compliant
Get MyInvois-ready e-invoicing that fits your business
Why Malaysia e-invoicing (MyInvois) matters
E-invoicing is more than sending invoices by email. MyInvois standardises invoice data, validates records with LHDN (IRBM) and issues a Unique Identifier Number (UIN). That makes invoices machine-verifiable, improves tax reporting accuracy, and reduces manual errors during audits.
- Faster validation and clearer audit trails
- Reduced mistakes from manual invoice entry
- Smoother SST reporting and improved bookkeeping
Who needs to act now?
Phased rollouts and rules come from LHDN. Generally, most commercial taxpayers will be brought into the e-invoicing framework over time.
Note: Although those with annual sales below RM500,000 are not obligated to issue e-invoices. However, the government actively encourages participation in the e-invoicing initiative. Notably, the government has granted Micro, Small, and Medium Enterprises (MSMEs) the ability to issue consolidated e-invoices — a digital receipt format that combines all sales transactions on a monthly basis. These consolidated e-invoices need to be submitted to the Inland Revenue Board (LHDN) within the initial seven days of each month.
LHDN Rollout Timeline (by Annual Revenue)
What a valid e-invoice must include
MyInvois requires structured invoice data. At minimum, a validated e-invoice typically includes:
Seller Details
Business name, registration number, address, TIN.
Buyer Details
Name, registration number (if applicable), address, TIN (where required).
Invoice Number & Date
Unique and sequential invoice number with issue date.
Line Items
Goods/services, qty, unit price, discounts.
Total & Tax Breakdown
Total amount & tax breakdown (SST if applicable) shown in MYR.
QR Code & UIN
For verification and authenticity, plus digital signature.
Note: The MyInvois portal requires up to 55 fields for manual submission. We will help you map your existing invoice fields to MyInvois requirements.
How e-invoicing works — step-by-step
Simple 3-step process for MyInvois compliance
Generate & Submit
Create the e-invoice in your accounting software or direct in the MyInvois portal. Submit via the MyInvois portal (manual) or API (automated). We will advise which route fits your volume and budget.
IRBM Validation & UIN
IRBM validates the e-invoice in near real-time. When approved, a Unique Identifier Number (UIN) is issued and included with the invoice record.
Share & Store
Share the validated e-invoice (with QR code/UIN) to the buyer. Both parties retain a validated copy. A 72-hour time frame is provided after the e-Invoice is issued, during which the buyer can request the supplier to reject the e-Invoice, and the supplier has the option to cancel it.
Our Malaysia E-Invoicing Services
End-to-end e-invoicing services for Malaysian businesses. Choose just one service or a full package — we will tailor the solution to your systems and compliance needs.
Consultation & Compliance Review
We review your current invoicing and tax workflows, identify gaps for MyInvois, and deliver a clear roadmap and compliance checklist.
Software Setup & API Integration
Connect your accounting software to MyInvois via API (if supported and compatible), or use middleware for automated submission. We support common systems and custom integrations.
Data Migration & Customization
We migrate historical invoice records where needed and map fields so exports and reports remain audit-ready.
Training & Support
Staff training, quick reference guides, and ongoing support for changes in LHDN rules. We offer monthly maintenance plans and troubleshooting.
Typical Implementation Timelines
The timeframe varies based on the volume of work, the complexity of integration, and your specific requirements.
Per E-Invoice
Ideal for micro businesses or low invoice volume. Manual portal + setup.
Implementation: 1–2 weeks
Monthly
API or middleware integration, training included.
Implementation: 2–8+ weeks
Custom
Complex systems, custom workflows & ongoing SLA.
Implementation: 4–12+ weeks
Note: Pricing depends on existing systems, invoice volume, and custom requirements — request a free quote for a tailored estimate.
How we have helped (mini case snippets)
Results from Malaysian businesses
Retail shop — Penang
Problem: Manual invoicing caused frequent data entry errors. Solution: Implemented API submission and automated numbering. Result: 60% fewer invoice errors and 40% less time spent on monthly reconciliations (client-obfuscated).
Professional services — KL
Problem: No integration and high audit risk. Solution: Custom mapping and staff training. Result: Faster SST reporting and audit-ready records, easier quarterly tax prep.
Wholesale distributor — Johor
Problem: High invoice volume caused processing delays and late payments. Solution: Automated batch submission to MyInvois and customer-facing validated invoices. Result: 50% faster invoice processing and improved cashflow timing.
F&B chain — Penang
Problem: Each outlet used different invoice templates causing reconciliation headaches. Solution: Standardised invoice template, centralised submission, and staff training. Result: Consolidated reporting and smoother monthly reconciliation across outlets.
Snack Factory — Ipoh
Problem: Complex product SKUs and frequent credit notes. Solution: Implemented structured line-item exports and automated credit-note flows. Result: Reduced invoicing disputes and 30% faster turnaround on corrections.
Online Vendor — Selangor
Problem: Invoices were manually emailed, causing lost records and reconciliation delays. Solution: API integration and automatic archiving of validated invoices. Result: Improved record retention and audit readiness.
FAQs — quick answers
Common questions about Malaysia e-invoicing
1. What is e-invoicing in Malaysia?
E-invoicing in Malaysia is a government initiative that requires businesses to transition from traditional paper or PDF invoices to a structured, machine-readable digital format. The system is managed by the Inland Revenue Board of Malaysia (LHDN) and is designed to enhance the efficiency of tax administration, streamline business operations, and improve tax compliance.
2. Who must use e-invoicing?
The obligation to use e-invoicing is based on LHDN rules and a phased timeline tied to your annual turnover. While there are some exceptions for smaller businesses (annual revenue below RM500K), other factors, such as being part of a larger corporate group or a sole proprietorship with multiple businesses, may still require you to comply. Always confirm your specific obligations with the latest LHDN guidelines.
3. Can my current accounting software connect to MyInvois?
Most modern accounting software supports API integration. If your software does not, you can use middleware to automatically submit structured invoices to MyInvois on your behalf. However, be aware that middleware solutions are typically quite expensive.
4. What happens if an e-invoice is rejected?
IRBM returns validation feedback. There is typically a short period for rejection/cancellation (e.g., 72 hours — verify current rules). We recommend a correction workflow to handle rejected invoices quickly.
5. Will e-invoicing change how I calculate SST?
E-invoicing standardises submission but doesn't change tax rules. Calculate SST per existing law; e-invoicing helps reduce mistakes and makes reporting easier.
6. How long should I keep e-invoice records?
Follow LHDN retention rules — commonly businesses keep tax records for up to 7 years. Use platforms that let you export and archive validated invoices securely.
7. How much does implementation cost?
Costs vary based on the scope and the software involved. Expect basic setups (using the portal) to start from MYR 100, while basic API integrations begin at MYR 300. Implementations for larger, older, or legacy systems will cost much more, provided they are supported and compatible. For a precise estimate, please request a tailored quote.
8. Is e-invoicing secure?
Yes, e-invoicing is generally considered secure. It uses standardized data formats and is processed through a secure government platform (MyInvois), which ensures data integrity and confidentiality. If you are using API integration, the overall security also depends on the security of your connection and the protocols used for system-to-system communication.
Ready to switch to compliant e-invoicing?
We will assess your current invoicing in a short call and provide a clear roadmap and fixed-price quote.
Useful links & compliance notes
Disclaimer: Information is provided for general guidance. Please refer to official LHDN sources for the most current regulatory updates.